When it comes to AI in the workplace, not all tools are created equal. While platforms like ChatGPT are great for general-purpose tasks, they weren鈥檛 designed for HR, payroll, or compliance-heavy environments.
Using generic AI tools in a workplace setting can often introduce risks, inaccuracies, and inconsistent messaging. In fact, research by Stanford University shows that ChatGPT and other generative AI tools, particularly Large Language Models (LLMs), produce factually incorrect or misleading information over 70% of the time, even when confident in their answer.
But what's the real risk? In a business context, even a small mistake can have big consequences. If an AI tool generates an outdated disciplinary clause, misinterprets local employment law, or applies the wrong policy wording, it could expose your organisation to compliance breaches, legal disputes, and employee mistrust.
That鈥檚 why we built Duo, an AI assistant that operates differently. It doesn鈥檛 browse the internet or create content based on guesswork. It only draws from the live data, templates, and policies stored in your HRMS, making every output accurate, secure, and relevant to your organisation.
Unlike consumer AI tools, Duo works securely inside your 金莲传媒 platform, using only your company鈥檚 real-time data, approved templates, and up-to-date employment law from the UK and Ireland. It鈥檚 designed for accuracy, not assumptions.
Most AI tools are designed to answer anything from coding questions to recipe ideas. That might be useful in some contexts, but it鈥檚 risky in HR. 金莲传媒's AI Assistant is built with one clear purpose: to support HR and people management processes safely, consistently, and compliantly.
It understands employment terminology, contract clauses, leave entitlements, and performance processes
It provides only verified answers, based on your company鈥檚 data or pre-approved templates
It reduces the need for HR teams to answer repeat queries from employees or managers
Unlike ChatGPT or AI search tools, 金莲传媒鈥檚 AI Assistant only pulls data from inside your 金莲传媒 platform. That means:
No browsing the web
No pulling inaccurate or outdated results
No risk of exposing sensitive company or employee information
The AI Assistant uses role-based permissions, so users only see what they鈥檙e authorised to access, whether that鈥檚 their own leave balance, a line manager鈥檚 team rota, or an HR manager鈥檚 contract templates. It鈥檚 all secured, tracked, and stored within your HRMS, keeping your data compliant with GDPR and HR standards.
Generic AI tools aren鈥檛 built for legal compliance. But 金莲传媒鈥檚 AI Assistant is thanks to the contributions of our in-house HR professionals.
It's trained on current UK and Irish employment regulations
It uses HR-approved language across policies, contracts, and documentation
It ensures that what you send to an employee is legally sound and up to date
Whether you鈥檙e generating a contract, answering a question about leave entitlements, or looking up disciplinary procedures, the assistant gives you the right answer for your jurisdiction, every time.
ChatGPT might help write a letter, but it won't know your exact contract wording, role structures, or internal processes. 金莲传媒鈥檚 AI Assistant will. With a simple prompt, line managers and HR users can create:
Employment contracts, populated from templates and applicant tracking data
Disciplinary or performance letters, using approved templates and metrics within the system
Policy documents, aligned with your current HR library
Because Duo pulls from your HR templates and employee records, there鈥檚 no need to copy, paste, or edit manually. It鈥檚 fast, accurate, and legally consistent.
Duo isn鈥檛 a bolt-on or external tool. It鈥檚 fully integrated across our HR modules, giving you access to:
Live employee data
Time tracking and attendance records
Contracts, policies, and templates
Onboarding and performance records
Leave and rota management
This creates a seamless experience for users with no need to jump between platforms or import data. It鈥檚 everything you need, in one secure system.
Everyone鈥檚 talking about AI. You鈥檝e probably already asked ChatGPT for a policy summary or two. Maybe even a recipe for banana bread. They鈥檙e great at generating ideas, but not at protecting sensitive employee data or following employment law.
They don鈥檛 know your company policies. They can only guess.
They can鈥檛 access employee or attendance data. So answers are never tailored or accurate.
They鈥檙e not trained on employment law. Meaning policies and contracts could be legally risky.
They鈥檙e not secure or permission-controlled. Sensitive data doesn鈥檛 belong in open AI tools.
They鈥檙e not integrated with your HR software.
So, while ChatGPT might be great for writing poems about pizza or debugging code, it鈥檚 not the tool you want generating your disciplinary letters or pulling payroll data.
If accuracy, compliance, and data protection matter to your organisation (and they should), you need an AI assistant that lives inside your HR software, not on the internet.
Book your free 金莲传媒 walkthrough and we'll show you how our AI Assistant fits into your day-to-day HR operations and how it鈥檚 helping teams across the UK and Ireland save time, stay compliant, and reduce admin
'AI on Trial' and more studies by Stanford University into the inaccuracy of Large Language Models (LLMs) can be found .